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Alternative Racing Events

What is an Alternative Racing Event?

An Alternative Racing Event is any event that is conducted on a racetrack at a venue that is licensed by Racing Queensland (RQ) to hold race meetings for the thoroughbred, harness or greyhound codes of racing. For example, Arabian horses races and Camel races are Alternative Racing Events.

The following events are not Alternative Racing Events:

  1. birthday parties, weddings and functions;
  2. carnivals, festivals, displays and shows;
  3. community markets;
  4. exhibitions, competitions and social gatherings; and
  5. novelty events (for example, jumping castles).

Provided that the events are not conducted on, or may have a detrimental impact to, the Club’s racetrack.

New application process for Alternative Racing Events

RQ will implement a new process for the approval of Alternative Racing Events from 1 October 2017.

RQ has developed this process to ensure that:

  1. Clubs’ facilities are preserved for race meetings for the thoroughbred, harness or greyhound codes of racing; and
  2. Clubs and RQ are covered for the Alternative Racing Event under the public liability insurance policy arranged by RQ.

From 1 October 2017, Clubs can apply to RQ to hold an Alternative Racing Event by completing the Application Form.  RQ requires a minimum of 45 days from the date of the proposed event to consider an application. 

RQ is not obliged to consider any application where the Club has not provided:

  1. all of the information specified on the Application Form; or
  2. a minimum of 45 days from the date of the proposed event to consider the application.

In April and October of each year Clubs can also apply to hold multiple Alternative Racing Events by providing RQ with a list of the Alternative Racing Events that the Club wishes to hold during the next 6-month period together with a completed Application Form for each requested event.

 

Insurance coverage for Alternative Racing Events

The public liability insurance arranged by RQ on behalf of RQ and clubs may not cover the Alternative Racing Event and RQ will make enquiries with its insurer in this regard. 

If RQ’s public liability insurance does not cover the Alternative Racing Event, the Club must take out and maintain a public liability insurance policy:

  1. in respect of the Club’s venue and the Alternative Racing Event;
  2. with a limit of indemnity of not less than $20,000,000 per occurrence and unlimited in the aggregate;
  3. provide a notation that confirms an indemnity for the Club for claims arising from participation in equine activities; and
  4. that provides a principal’s indemnity or interested party notation that names the Club and “the Racing Queensland Board (trading as Racing Queensland)”.

Steps for approval of Alternative Racing Events

RQ considers that there is a risk of loss, damage or injury associated with Alternative Racing Events.  To mitigate this risk, RQ has developed two agreements to protect Clubs and RQ against all claims and losses that may arise in connection with Alternative Racing Events:

  1.  Deed for an Alternative Racing Event to be entered into by RQ and the Club (the Club Deed); and
  2.  Club Event Agreement to be entered into by the Club and the Event Organiser (the Event Agreement).

RQ will not object to a Club holding an Alternative Racing Event subject to the Club complying with the following requirements:

Step 1 – Review and execute the Club Deed

The Club must review the Club Deed and if the Club is satisfied with the terms of the Club Deed, arrange for the Club Deed to be executed and returned to RQ.

Step 2 – Comply with the Club Deed

The Club must comply with the terms of the Club Deed including providing full particulars of the Alternative Racing Event to RQ and taking out and maintaining any insurance policies required by RQ.
 
Step 3 – Review and execute the Event Agreement

The Club must:

  1. review the Event Agreement and if the Club is satisfied with the terms of the Event Agreement, arrange for the Event Agreement to be executed by the Club and the Event Organiser; and
  2. provide a copy of the fully executed Event Agreement to RQ.

Step 4 – Provide a copy of the Event Organiser’s insurance

The Club must provide RQ with copies of the certificate of currency and policy wording for the Event Organiser’s public liability insurance policy. The public liability insurance policy must:

  1. be in respect of the Club’s venue and the Alternative Racing Event;
  2. have a limit of indemnity of not less than $20,000,000 per occurrence and unlimited in the aggregate;
  3. provide a notation that confirms an indemnity for the Event Organiser for claims arising from participation in equine activities; and
  4. provide a principal’s indemnity or interested party notation that names the Club and “the Racing Queensland Board (trading as Racing Queensland)”.

Next steps

Please contact Club Licensing on (07) 3869 9424 or at clublicensing@racingqueensland.com.au by no later than 8 September 2017 if you wish to provide comments on the new process for the approval of Alternative Racing Events or if you require any further information.